Executive Coordinator to the President and CEO

Reports to: Chief of Staff, President and CEO
Staff reporting to this position: None
Department: Executive
Position classification: Exempt, full time; Nonunion - Level 5
Compensation range: $75,000–$90,000 per annum
Work site: On-site (Washington, D.C., office)

Summary

American Progress is seeking an experienced, highly capable, and proactive Executive Coordinator who will support the President and CEO in scheduling, managing her briefing materials, internal and external events, travel logistics, and special projects. The Executive Coordinator will work with members of senior leadership and staff at all levels of American Progress to ensure the seamless execution of daily priorities and create an environment that allows the President and CEO to remain focused, organized, well informed, and fully prepared throughout the day.

This role requires excellent judgement, exceptional organizational skills, and attention to detail. The Executive Coordinator has the ability to pinpoint and prioritize tasks among many, be able to anticipate and account for situations that arise, and be able to work efficiently and effectively in a fast-paced, dynamic work environment. This role will work with principals at CAP and other organizations.

The Executive Coordinator is a proactive problem solver with a can-do attitude and the ability to lead with a “principal-centric” approach that takes into account the CEO’s commitments, preferences, and priorities.

Responsibilities

• Expertly manage and optimize the President and CEO’s complex schedule, including planning and scheduling internal and external meetings, calls, and events—being able to nimbly adjust in real time for changing plans.
• Handle a high volume of incoming email correspondence—reading, responding to, scheduling, and routing messages appropriately—and flagging urgent and priority messages accordingly.
• Build the President and CEO’s daily briefing book and ensure that it is up to date with schedule and corresponding materials throughout the day.
• Lead teams across American Progress to produce briefing papers and materials for the President and CEO.
• Handle travel arrangements, including flights, accommodations, and itineraries.
• Support special projects and initiatives as assigned by the President and CEO.
• Handle confidential matters with professionalism and discretion.
• Perform other duties as assigned.

Requirements and qualifications

• At least five years of experience in administrative support for high-functioning principals, preferably in government, advocacy, or political/policy environments.
• Bachelor’s degree preferred.
• Sharp attention to detail, with high standards of excellence.
• Exceptional organizational and time management skills with the ability to multitask.
• Ability to thrive in demanding, fast-paced work environments, and with irregular hours.
• Demonstrated ability to work quickly and under pressure.
• Excellent judgement as to when/whether to seek the CEO’s guidance or when a decision can be made independently or by seeking guidance from the Chief of Staff or members of the executive team.
• Superb interpersonal skills when interacting with an array of stakeholders, including staff; elected officials; and their teams, board members, donors, and others.
• High level of professionalism and confidentiality.
• Excellent verbal and written communication skills.
• Proficiency with the Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Calendar.
• Commitment to CAP’s mission of improving the lives of all Americans through bold, progressive ideas, strong leadership, and concerted action.

American Progress provides a competitive compensation and benefits package. Candidates from diverse backgrounds are strongly encouraged to apply.

This announcement will remain posted until the position is filled. No phone calls, please.

Please note that only those individuals whose qualifications match the current needs of this position will be considered applicants and will receive responses from American Progress.

This is not a remote position.

Additional information

American Progress operates two separate nonprofit organizations to maximize the progressive agenda: the Center for American Progress and the Center for American Progress Action Fund. This job posting refers collectively to the two organizations under the name “American Progress.” The Center for American Progress is a nonpartisan 501(c)(3) tax-exempt research and educational institute. It undertakes research, public education and a limited amount of lobbying. The Center for American Progress Action Fund is a nonpartisan 501(c)(4) tax-exempt organization dedicated to achieving progress through action. It works to transform progressive ideas into policy through rapid-response communications, legislative action, grassroots organizing, political advocacy, and partnerships with other progressive leaders. The organizations share office space and employees.